Of business e-mail, you want to be sure that it comes across well. Reliability in this respect is important. If the content of an e-mail has to be read or a reaction from the receiving party is required, additional security is needed that standard e-mail does not offer. With FileCap you have the possibility to send legally valid registered mail and you know for sure that your digital mail will be received and read.
It is a thorn in the side of many an organization. In communications with customers, partners or colleagues, being told, "I didn't receive that email" or "I didn't read that email," with possible consequences such as delays, missed revenue and/or a dent in the mutual trust relationship. If you want to be sure your digital mail arrives, standard e-mail is inadequate. After all, you cannot know for sure from a "regular" sent e-mail whether it has reached the recipient's inbox and certainly not whether it has been read.
In the popular business mail application Outlook, you can partially solve this issue by configuring in the program's options to use receive and read confirmations. The problem with this is just that this functionality is not compatible with all e-mail servers and applications. Thereby, users can choose to reject read confirmations. So as a result, you can never be sure that the recipient has received and read your mail. (Unless you are really sure that this Outlook functionality is supported by the recipient's mail server and e-mail application, but this is difficult to verify in practice).
It's nicer to have real certainty about the traveled journey of your e-mail. With FileCap, by default you get both a send and read confirmation of your sent mail, regardless of the email server or mail program used. You will also additionally receive an email when any attached files have been downloaded. In this way FileCap works as a convenient service for registered mail, which is also legally valid.
There are several reasons to use FileCap for registered mail. The main ones are:
- You can simply continue to use your familiar e-mail software (e.g. Outlook)
- No installations or additional operations required for the receiver
- Receive shipping and reading confirmations directly in your mail
- Detailed information about when the mail was read
- A high level of email encryption for maximum security
- Increase legal validity of email; FileCap meets legal requirements
A good solution for registered mail doesn't have to be complicated. FileCap is a user-friendly solution that allows you to send digital mail by registered mail, where you specify the desired authentication method for viewing it and validity period. With FileCap you send documents digitally secured and legally valid, in an efficient and cost-effective way.
The FileCap add-in makes sending a secure email or sensitive files child's play. Check out how it works below:
Invite someone to send you large files or a message securely with FileCap. Fast and simple!
Choose one of four available authentication methods: password, code via email, code via SMS or a company password. Sending extra sensitive information? Simply use a second verification.
Customize your FileCap portal with a large background, your company logo and, of course, matching colors. The emails that you send with FileCap will also automatically receive your house style. Very familiar for your customers.
By taking advantage of the additional security options, business rules to monitor the content of emails and messages and the ability to retract sent messages, you reduce the likelihood of data breaches.
Experience for yourself how easy it is to use FileCap for legally valid, registered mail. Try the full product for 30 days on a trial basis with no obligation to purchase.Request a trial