FileCap as an Outlook plug-in: sending via email vs. the web portal

In times when ease of use is high on the wish list of increasingly discerning users, FileCap offers an ideal solution for sending emails and large files securely. FileCap offers an effective solution for secure emailing and sending large files, both through the web portal and through the convenient Outlook plug-in. In this article, we will discuss the capabilities of FileCap as an Outlook plug-in compared to using it through the web portal.

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Benefits of the FileCap Outlook plug-in

1. Seamless integration: With the FileCap Outlook plug-in, users can send secure emails and send large files directly from their familiar Outlook environment, via a FileCap button. This means no separate application or web portal is needed, making the process more efficient and user-friendly.

2. Ease of use: The FileCap Outlook plug-in provides an intuitive user interface that seamlessly integrates with existing Outlook functionality the distinctive Office look-and-feel. Users can easily add files to emails and control who has access to the files. This makes sending confidential information easy and less error-prone.

3. Improved productivity: FileCap's Outlook plug-in allows users to send large files without worrying about email server or recipient limitations. It automatically sends a download link instead of adding the files as attachments. This saves time and increases productivity.

4. Security: FileCap allows users to send emails and files securely via end-to-end encryption. The Outlook plug-in ensures that sensitive information even via the (insecure) email remains encrypted during transmission and can only be accessed by the intended recipients. This minimizes the risk of data leaks and strengthens communication security.

When do you use the FileCap web portal?

Accessibility: Using the FileCap web portal provides flexibility because it can be accessed from any location with an Internet connection. Users can send secure emails and large files without being tied to a specific device or the Outlook environment. For the recipient, the user experience is the same as when using the Outlook plug-in.


Whether you choose the FileCap Outlook plug-in or the web portal, both provide effective solutions for secure e-mail communication and sending large files. The choice depends on your organization's specific needs and user preferences.

If you want seamless integration with Outlook and a user-friendly experience, the FileCap Outlook plug-in is an excellent choice. It allows users to easily send secure emails and share large files while taking advantage of the familiar Outlook interface. On the other hand, the FileCap web portal offers flexibility and shared access, making it ideal for remote communication and file sharing with non-Outlook users.

Either way, FileCap is a versatile solution that allows organizations to securely email and send large files, regardless of whether they are Outlook users or prefer to use the web portal because your organization may not use Outlook. With FileCap, you can rely on a robust system that helps you ensure the confidentiality of your data and protect your organization from the ever-changing threats in the digital world, regardless of how your IT systems are set up.


With FileCap, you can...

Send e-mails & files securely

The FileCap add-in makes sending a secure email or sensitive files child's play. Check out how it works below:

Receive emails & files securely

Invite someone to send you large files or a message securely with FileCap. Fast and simple!

Using multiple verification methods

Choose one of four available authentication methods: password, code via email, code via SMS or a company password. Sending extra sensitive information? Simply use a second verification.

Apply your own corporate identity

Customize your FileCap portal with a large background, your company logo and, of course, matching colors. The emails that you send with FileCap will also automatically receive your house style. Very familiar for your customers.

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Reduce the risk of data breaches

By taking advantage of the additional security options, business rules to monitor the content of emails and messages and the ability to retract sent messages, you reduce the likelihood of data breaches.

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More questions?

Check out the FAQ on the support page. It is packed with questions from FileCap users.

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